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Fellowship Policies

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Eligibility

In order to be eligible for Yale College fellowship funding, Yale College students must be enrolled (that is, not withdrawn) both at the time of submitting the fellowship application and at the time of receiving an award. Yale College students who are on a Leave of Absence are considered enrolled and, therefore, are eligible to apply.

Application Deadlines

Both the time and day of campus deadlines for submission of fellowship applications must be strictly observed. In fairness to the many applicants who work hard to turn in applications on time, it is our policy not to accept late applications without prior permission in exceptional circumstances. Late applications will not be considered unless the applicant makes a written request for late submission of an application to the Director of Fellowship Programs in advance of the campus deadline.

Honesty in Fellowship Applications and Essays

In keeping with the Yale College policy on academic honesty, Fellowship Programs expects that all essays, budgets, résumés, transcripts, and other supporting materials submitted as part of a fellowship application are accurate and are the student's own work. It is a breach of academic honesty to misrepresent one's needs or accomplishments, to borrow from other writers without proper acknowledgment, as well as to submit as one's own material that which has been written or re-written by other hands. Any student with a question about the extent of permissible editorial help should consult with a Fellowship Programs adviser. Students are urged to use particular caution in consulting commercial editing services or others who offer to "correct" or "make changes" to their essays. Perceived violations of this policy may be referred to the Yale College Executive Committee.

Failure to Fulfill Fellowship Requirements

If a student fails to comply with the terms of his/her fellowship award, Fellowship Programs will determine, on a case by case basis, the amount of funding to be returned to the University, which could result in total forfeiture of the award. Further, the student's dean and master will be informed of the violation, and a letter of censure may be placed in the student's residential college file. Fellowship Programs also reserves the right to bar the student from consideration for other fellowships administered through Fellowship Programs, including national fellowships that require University endorsement.

Multiple Awards

It is expected that a student who has won and accepted a fellowship award will notify Fellowship Programs if other fellowship applications are still pending. If a student is offered multiple awards for the same project, the student should notify Fellowship Programs and the other appropriate offices to ensure that an equitable arrangement is made.

Letters of Recommendation

Letters of recommendation submitted for a particular fellowship competition are not considered transferable to other competitions or to other offices or agencies. Writers of letters of reference may request copies of their letters submitted in support of successful candidates during the current or two preceding academic years by contacting Fellowship Programs. All recommendation letters are considered confidential.

Research requiring review by the Human Subjects Committee (HSC) of Yale's Institutional Review Board (IRB)

If your research will require IRB approval or exemption, as determined by the Human Subjects Committee guidelines, you will need to submit an IRB application to the Human Subjects Committee for review. Your Fellowships award check will not be released to you until you have been granted either IRB approval or exemption. You may not start the Human Subjects component of your research until approval or exemption has been granted. Guidelines on how to determine whether you need to apply for IRB review, and how and when to apply for IRB review are provided through the fellowship application process. Please also see the "Student Projects" section of the IRB website for further details.

Yale University International Travel Policy for Yale College Students

Projects in specific countries within approved regions may not be eligible for Yale funding based on current UnitedHealthcareGlobal threat ratings, State Department Warnings, and the Yale University International Travel Policy.

Pre-departure Requirements

Yale College students receiving a fellowship to support an international activity are required to complete an online registration. Upon registering, you will create a profile within the Center for International and Professional Experience (called a MyCIPE profile), through which you will be able to complete required pre-departure forms and access online pre-departure orientation materials.

Fellowships and the IRS

Under the Tax Reform Act of 1986, most fellowship monies are considered taxable income. Certain fellowships are "qualified," in which case specific portions of the funds awarded may be deductible. Fellowship recipients are advised to consult an accountant regarding the declaration of fellowship funds and to review carefully Chapter I of the IRS Publication 970 - Tax Benefits for Education. While CIPE cannot offer tax advice, the IRS Tax Office on Court Street offers free tax advice.

Leave of Absence and Class-Specific Awards

Students may apply only once for fellowships whose eligibility is restricted to members of a single class. Students considering a leave of absence in which questions regarding class standing may arise are strongly encouraged to consult with a fellowship adviser about when would be the best time to apply for any of the class-specific competitions.

December Graduates

Students who graduate in December may apply for Yale-funded fellowships through Fellowship Programs that have spring deadlines either in the preceding spring competition cycle (delaying the start date of the funded activity until January after graduation) or in the spring competition cycle following graduation in December. In fairness to other applicants, such students must choose one or the other competition cycle and may not participate in both. Students are strongly encouraged to consult with a fellowship advisor for guidance regarding their particular case.

Academic Standing

Student recipients of Yale College fellowships must remain in good academic standing at the end of the semester in which the fellowship is awarded. When a student is withdrawn from Yale College for any reason, the Yale College fellowship is subject to cancellation.

Archives

All fellowship application materials submitted to Fellowship Programs will be retained on file for one academic year after the academic year of submission. Materials for fellowship recipients and nominees to external competitions will be kept on file in the Fellowship Programs office for two additional years and thereafter in perpetuity through the Yale University Library Archives. All materials for unsuccessful candidates will be destroyed after one year. Fellowship Programs urges all applicants to keep copies of their application materials.